As a Facilities Management (FM) professional, you'll know that the amount of paperwork generated on a daily basis can be overwhelming.
In many cases, legislation requires that these forms are kept for years, and must be retrieved on demand. This consumes both staff resource and floorspace, and as a result puts up overheads.
In addition, paper forms are liable to wear and tear, and even not being completed properly, which can leave firms accountable and open to legal action.
Switching from paper forms to electronic equivalents can also help your business comply with ISO 14001 and ISO 27001 standards.
How can ElectroForms mobile data capture help?
ElectroForms addresses all of the issues above, and more, by replacing paper forms with exact electronic equivalents. This has the following direct advantages:
- Information can be sent directly from the field for real-time analysis
- Forms are stored electronically and can be searched quickly
- Forms are validated so all critical sections must be completed.
- Sketches and photographs can be embedded in the forms
Illustrations
A regular problem with written reports tends to be lack of information. A form may contain a check box, such as "Gap between units = ok?". This is checked but in many cases the important information, size of the gap, is not recorded.
Another problem is the round-trip cycle of any additional work. If the FM contract is Inspection only, then the quote needs to be prepared after the company has received the Inspection Report. The engineer will have to re-visit the site at a later date, once approval has been given, and incur further travel and possibly accommodation costs.
With ElectroForms, the report is instantly sent to both client and provider, meaning that additional work could be formalised and undertaken straight away.
We work with you to move your existing forms to electronic format, and where possible improve the quality of information recorded
Applications for ElectroForms within Facilities Management
ElectroForms can help either "Hard" or "Soft" FM, and can benefit the following services:
- Buildings Maintenance
- Air handling
- Air conditioning
- Kitchen Equipment
- Cleaning and Equipment
- Environmental e.g Waste Disposal
- Security & Janitorial
- Utility and Energy
- Audits for all of the above